Be More Effective – Week 14: Don’t Waste your Commute

We spend many hours every week at work. For most office workers it’s 40-60 hours. Side note: folks who tell you they work more are most likely just showing off or they add a lot of inefficient time to their workdays. That is a huge chunk of our lives. We better make it count!

Step one is to make your commute count. I don’t know for you, but for me that’s another 2-3 hours on top of my work day. Every day.

Make your commute count. Triage your email, get on top of your calendar. Listen to a good audio book or to NPR. Call your parents at least once a week.

If you ride your bike to work, you can skip ahead to the next tip. You already make your commute count – you do something good for your health.

Kudos if you use the train and bus and board it early enough to secure a seat. Instead of checking Facebook, get your laptop and do some email triage. That takes time but usually doesn’t require too much deep focus. You might as well get it done before you even enter the office. Sort your calendar, get ahead of things. Know what’s coming and be aware of the fires that await you as soon as you approach your desk.

If you need to drive yourself (like I do), listen to a good audiobook. Learn something new while your mind is still fresh, empty and ready to take something in, instead of being distracted by a hundred things shouting for your attention. Don’t listen to the local radio station or the comedy show. Check out NPR podcasts or pick a good audio book.

If you don’t want to listen to a book, call your parents. They will appreciate it and years down the road you will be glad you did take the time to call them. Make it a point to do this at least once a week. Call them while you commute so you don’t have any excuse to not do it.

Reflection: Build and Establish Good Habits

joy-2483926_1920Heads-up – this is going to be a long post, but it is crucial for making our changes stick. Bear with me and take your time to read it.

We are now 14 weeks into building healthier habits for a more productive and balanced life. That means somewhere between 5 to 10 new habit changes already, depending on which ones and how many you decided to pick up.

Before we move on to a whole new area (being more efficient at your work), let’s talk a little bit about how we make all those habits stick.

How do we make them stick?

How can we avoid to flip-flop from new habit to new habit every week and bouncing back to bad behaviours as soon as we take our eyes off a recent habit change?

In the past I’ve tried to follow the rule that you have to keep a habit for 30 days to make it stick, but to be honest more often than not this didn’t work for me. More recently I came across two books that provide good frameworks that do actually work (at least for me).

  • “Mini Habits”, Stephen Guise – Simple to read book that focuses on making habits so small that you cannot possibly fail to just do them.
  • “Atomic Habits”, James Clear – A more scientific exploration of the topic with many suggestions on how to make habits stick.

The following is a summary of the rules I found most effective from those books. Read the books for more suggestions as well as the science behind them.

 1 – One small change at a time

Don’t boil the ocean! You will get frustrated and will give up.

Don’t try to change more than one behavior or add more than one habit at a time. Don’t pick habits that reflect your end goal, but rather focus on the next immediate step that will get you there.

Don’t boil the ocean. Pick one habit at a time. Make your habit changes too small to fail.

Instead pick one habit per week and focus on it. Focus on only that habit until you reliably repeat it. Then you can add a new habit to your list. If you notice that you stopped doing the previous change, go back and add that habit back again.

Make your habit change small. Instead of trying to turn end goals into a habit, focus on the immediate next step. For example, instead of saying “I will lose 10 pounds”, make it a habit to drink a refreshing glass of water every time you want to grab your habitual can of soda.

Make your habit changes small, make them easy. Make them too small to fail.

Small changes add up. Rather than making a heroic effort and keeping it for two weeks, make incremental 1% changes and keep going at them for the rest of your life. Nothing beats the impact of consistency (the “Compounding effect of 1% changes.”, James Clear).

2 – Don’t break your streak

“You can’t manage what you can’t measure.” – Peter Drucker

Once a new habit is truly a habit you will do it naturally. Until then you need to ‘manage’ yourself to stick to it. Usually the best way to do that is to track and keep a log that holds you accountable.

Track of your progress to keep you going. Don’t break your streak. Never fail twice.

Tracking your progress helps to keep you motivated as you see the rewarding days, when you kept to your habit, adding up. It also serves to hold you accountable because once you have a chain of successful days, you don’t want to break the streak.

How you track your habit doesn’t matter as long as you do it. Find the way that works best for you: a wall calendar that you tick off, your personal journal, a jar of marbles that you fill up every time you did a specific habit, an app on your phone that you always have with you. Personally I like to use both a wall calendar for a big longterm habit that I’m chasing, as well as an iPhone app (Streaks) to keep track of my progress on the small changes throughout the day.

Try your best to not break a streak. It is motivational to see how you add day after day to your list of little wins. Try to not drop the ball, work hard to not break the streak.

Having that said, life will happen. Every now and then something will come in the way of your habit. That is a crucial point in your habit-forming. One of two things will happen: 1) you broke your streak and will now have a much lower bar to dropping the habit again the next day or 2) you get right back to your habit the next day. To be honest, the first response is much more likely and it dooms you for failure on your desired longterm changes. The biggest risk to a habit is not the start but keeping to go.

To prevent you from dropping your habit once you face the first obstacle, make it a point to never fail twice in a row. It’s ok to fail every now and again. But NEVER fail twice in a row to do your habit.

As a side note for habit tracking apps: I like the iOS Streak app which lets me track six habits at a time. If I successfully did a habit for six weeks, it most likely sticks and I can replace it with a new one. If it doesn’t stick yet, I will wait a little longer before I take on the next habit. Tracking six habits at a time is a reasonable balance between ambition and feasibility.

3 – Make it automatic

Your will power drains through the day. Have a plan. Make your habits a reflex.

We all start our days with the best intentions. We stick to our priorities through the morning and then the curve balls start hitting us. We get tired, we get worn out. We come home exhausted, drop in front of the TV, have a couple of drinks. Then we go to bed, slightly frustrated about ourselves and have the best intentions to be more disciplined the next day. The next day won’t be any different though.

Have a plan. Make good habits easy and bad habits difficult. Make your habit a reflex. Identify trigger points.

The problem is that we cannot trust ourselves as we get more and more tired throughout the day and our willpower gets depleted by the obstacles, challenges and decisions we are facing.

We need our fresh mind to make the right decisions for us. We need your well rested brain, with its full reservoir of will power and sight of the right priorities to make the decisions for us, before the tired brain can kick in and take over.

Make a proactive plan of ‘if, then’ decisions. You will be tired in the evening when you come home. Make a plan what you will do when you want to drop in front of the TV (“when I want to grab the TV remote, I will rather pick up a cup of tea and the book I started reading”). Make the plan while you still have your priorities straight, not when you’re tired. That way you will not need to decide when you’re tired, you will only need to execute.

Identifying and setting triggers for your habits is an additional technique that you can use. Put your gym bag in front of your door so that you have to pick it up on your way to work. Make fruit and veggies visibly available in your house and make candy hard to reach. Put away the remote and place a book in its place. Get the TV out of your bedroom, set nighttime timers that switch off your devices and lights.

You can also add a new habit to something that you already do habitually (“when I grab my morning coffee I will do 10 push-ups”). It’s an easy way to trigger a new good behavior through a behavior that is already ingrained in your daily life.

Make your habit a reflex, so you no longer need to make a conscious decision. Make good habits easy and bad habits difficult to start.

4 – Work backwards from who you want to be

“Identity is stronger than goals. Your believes of yourself drive your behavior.” – James Clear

So far we talked about how you can make very specific behaviors stick. It’s a very narrow approach and requires will power. After all, you want to change something AGAINST what you perceive as your natural preferences.

To take this to the next level, you need to change your natural preferences. You need to change who you think you are and what preferences that person has. You need to change your image of yourself.

Decide what type of person you are and then make the decisions such a person would make.

However, don’t get stuck at dreaming about what type of person you would wish to be. Decide what type of person you are.

Are you a healthy person? Are you a person who doesn’t drink alcohol? Are you a person that exercises every day? Are you a person that spends quality time with his kids and family every day? Are you a person that creates a piece of art every day? Are you a person who helps someone every day?

Decide who you ARE. Then make the decisions such a person will make.

Are you a person who doesn’t drink alcohol? Well, then it’s easy, you don’t need to buy beer anymore and you don’t need to mull over whether you should have a drink at the work party or not. You’re a person that doesn’t drink alcohol. Period.

Many years ago I decided that I never ever want to drive after having had a drink anymore (I neverhad an accident or issue up to then, but I also didn’t want to take the risk anymore). I didn’t know back then, but I decided to not be a person who drives after they had a drink. And I never once did since then, nor did I miss it.

For in the moment decisions, it doesn’t matter as much what longterm goals you have or what person you would wish to become when you grow up. What matters is what person you decided that you are already and what decisions such a person makes.

Decide what person you are TODAY and make the decisions such a person would make.

Healthy Habits – Week 13: End Your Day With a Mindfulness Exercise

These days, almost every day is stressful. We are stressed at work, with our kids, our bills, you name it. And worst, it doesn’t stop anymore. We’re always connected, we take work home and feel guilty if we’re not available 24/7.

As a result, we cannot turn off our minds and worries at night. We subsequently don’t sleep well, don’t get enough rest and are starting the next day on the wrong foot and even more tired. And the spiral goes further down.

Wind down at night. Do a mindfulness exercise. Meditate, do Yoga or Tai Chi. Have nice dinner conversations with loved ones. Leave it there.

Break that spiral by consciously winding down at night. Specifically, try to do a mindfulness exercise at night before going to bed.

Do some meditation before you go to sleep. There are plenty of phone and Alexa apps that will guide you, if you don’t have experience meditating. Pick you favorite.

If meditation is not your cup of tea, do some Yoga, practice Tai Chi, stretch gently, take a bath with some candles, snuggle with your dog (or cat) or just have a relaxed dinner table conversation with loved ones.

Be grateful for the day. Be grateful for friends and families. Be grateful for the experiences of the day and the ones that still lay ahead for the days coming. Great ones, and challenging ones, experiences are what makes our lives interesting and worthwhile.

Pick whatever works for you and do it. When you’re home, be home. Wind down, be mindful.

And most important: don’t go back to your work after a mindful break and before you sleep. Close your day and keep it closed. You don’t want to stay awake all night and think about the things that ‘keep you awake’, you want to be relaxed and marvel about the connections and experiences you had.

Healthy Habits – Week 12: Go to the Gym

dumbbells-2465478_1920We started with daily push-ups in week 2 and freed some extra time in the morning by skipping procrastinations in week 3.

How about we put that time to use by going to the gym in the morning at least a couple of times a week. Don’t decide in the moment though, plan ahead of time what those days will be and block the time in your calendar. Get you gym bag ready to grab the evening before.

Make an appointment for your health. Go to the gym in the morning.

It doesn’t matter whether you go for strength, cardio or flexibility. Weights, running or Yoga are all good. Of course it’s best if you cycle through all of them and create a balanced portfolio of workouts. You can get to that over time though, starting with one type of exercise and then adding more variety as you advance.

However the most important thing is that you block some real time for yourself and your health. Make an appointment with yourself to go to the gym, individually or by joining a class. See what works best for you but make your health a priority.

Healthy Habits – Week 11: Walk at Work, Take the Long Way

We talked about standing last week and how important it is to switch between sitting and standing work. Standing is a great improvement over sitting, but we can do better. Easily.

Get in some walking time. Take the longer route.

Our modern lives are structured around convenience, or might I say laziness. We don’t need to take the stairs but can just hop into the elevator to get to the next floor. We don’t need to walk to our coworker around the corner but can just message them. We don’t even have to walk to meetings in the same building anymore since we can just join virtually from our desks.

Break that laziness and get in some activity for your body throughout the day. Instead of messaging, walk. Instead of dialing in to the meeting, just go there. The meeting is in a different building, even better, you get more walking time. Instead of taking the elevator, walk a couple of flights of stairs. If you walk to a meeting, take the longer route, not the short cut.

Maybe every now and then you can even convince your coworker to go on a walking meeting with you. Unless you need to review material in your meeting those are magic. Try it for your next 1:1.

Small changes add up, compound over time and matter a LOT in the long run. Find the ways in your daily routine in which you can squeeze in some extra movement!

Healthy Habits – Week 10: Stand More at Work

office-820390_1920Sitting all day is a main health issue these days. Our bodies were not built for sitting in the same place 10 hours per day, yet that’s what most of us do. Every day. There are countless studies that call out the various health risks resulting from such sedentary life.

Break those sitting streaks!

Get a standing desk. Stand up for meetings. Drink your water, coffee or tea standing in the kitchen, chatting with a co-worker or just looking out the window and having a moment for yourself.

To get more standing hours into your day, its most effective to get a standing desk. If you cannot do that, take your laptop and find a place where you can stand and work for repeated times throughout your day.

However standing all day is not great for your health either as recent studies have shown (every medicine becomes a poison if overdosed). So mix up your days with standing activities and sitting activities. Stand while working for a while, then go back to sitting and switch it back again after an hour. A mix of desk work and meetings throughout the day lends itself to that pattern.

Switch between standing work and sitting work throughout the day. Make your default setting a standing setup to keep up with the habit.

My last tip: if you have one of those fancy standing desks that you can roll up and down it’s easy to fall back into sitting after a short honeymoon period. It’s just so comfy and easy. Remind yourself to get back into standing by rolling up your table to the standing position every time you leave it. That way your default when you come back will be to stand.

Healthy Habits – Week 9: Watch Your Posture

One of the lessons I learned from my teacher in martial arts many years ago (let’s skip how many years ago that was to preserve my dignity and youthful image) is that your inside reflects on your outside and your outside reflects on your inside.

The important point here is that it goes both ways.

Your mind reflects on your body. Your body reflects on your mind.

When you have a great day and feel positive and strong it will show in how you stand, walk and smile. If you have a sluggish day, are frustrated or devoid of motivation, people will be able to tell and will react to you accordingly.

However, how you present yourself and how you hold your body and posture also directly and immediately impacts how you feel. Stand upright and you will feel more confident. Smile and you will feel more positive. Straighten your spine, pull your shoulder blades back and open your chest and you will feel ready and open for the challenges of the day.

The beauty is that it is very easy to control our body and posture. Everyone can smile. Everyone can straighten their posture up. It’s much easier and directly controllable than telling yourself ‘to be happy’ or to ‘feel positive’. The end result is the same and the effect is immediate.

If you don’t trust my martial arts teacher, you can also check in with Harvard researcher Amy Cuddy and her famous TED Talk or book (Presence: Bringing Your Boldest Self to Your Biggest Challenges, Amy Cuddy). I like the science behind it, but at the same time I’m always fascinated how those old martial arts guys knew all those answers all along and way before modern science rediscovered them…